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1、- How to Write a Formal Email Clarity, conciseness and being correct are the keys! To write a formal email, follow these guidelines.1. .wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-1-Version-3.jpg1Use a neutral Email address. Your Email address should be a variation of your real
2、name, not a username or nickname. Use periods, hyphens, or underscores to secure an address thats just your name, without e*tra numbers or letters, if you can. .wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-2-Version-3.jpg2Edit step2Use a short and accurate subject header. Avoid s
3、aying too much in the subject header, but make sure it reflects the content of your Email to a person unfamiliar with you. If possible, include a keyword that will make the Email content easier to remember and/or search for in a crowded inbo*. For e*ample, “Meeting on March 12th is specific enough t
4、hat the email topic wont be mistaken for anything else but not so specific as to be distracting (e*. “Schedule, Guest List, Lunch Requests, and Meeting Overview for March 12th). .wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-3-Version-3.jpg3Edit step3Use a proper salutation. Addre
5、ssing the recipient by name is preferred. Use the persons title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a comma or a colon. Optionally, you can precede the salutation with Dear. (but Hello. is acceptable as well). Using a last name is more formal and should be used unless you are on
6、first-name terms with the recipient. If you dont know the name of the person youre writing to (but you really should try to find one) use Dear Sir/Madam or Dear Sir or Madam followed by a colon. .wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-4-Version-3.jpg4Introduce yourself in t
7、he first paragraph (if necessary). Also include why youre writing, and how you found that persons Email address, or the opportunity youre writing about. E*. My name is Earl Rivers. Im contacting you to apply for the administrative assistant position listed on Career*YZ. My name is Arlene Rivers. I a
8、m writing about the traffic citation I received on December 31, 2009. I obtained your Email address from the Westchester County Clerk website.wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-5-Version-3.jpg5Write the actual message. Be sure to get your point across without rambling;
9、if its fluffed up, the reader may glance over the important details. Try to break up the message into paragraphs by topic to make your message more logical and digestible. The email should be no more than 5 paragraphs long and each paragraph should be no more than 5 sentences long. Insert a line bre
10、ak between each paragraph; indenting isnt necessary and will likely be lost during the email transfer anyway. Be sure to avoid informal writing.wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-6-Version-3.jpg6Use the correct form of leave-taking. This will depend on your level of int
11、imacy with the recipient. E*amples include: Yours sincerely, Yours cordially, Respectfully, Best, Your student,.wikihow./Write-a-Formal-Email - /Image:Write-a-Formal-Email-Step-7-Version-3.jpg 7Edit step7Sign with your full name. If you have a job title, include that in the line after your name, and
12、 write the company name or website in the line after that. If you do not have a job title but you have your own blog or website related to the content of the , include a link to that below your name. If the is about a job, only include a career-related website or blog, not hobbies or interests. 8Edi
13、t step8Proofread your message for content. Make sure you havent omitted any important details (or repeated yourself). Reading your email aloud or asking someone to proofread it is a great way to get a different perspective on what youve written. 9Edit step9Proofread your message for spelling and grammar. If your email provider doesnt already provide spelling and grammar options for you, copy and paste your email into a word processor, revise it if necessary, and copy and paste it back into your email. . z.
