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1、Thank-you Letter,in Business Writing,introduction to a thank-you letter,the format and contents of thank-you letters,useful expressions to write sincere, impressive thank-you letters.,1,2,3,What is a thank-you letter? (the definition) A thank-you letter is written to express your gratitude for other
2、 peoples kindness, which is frequently employed in social intercourse. The thank-you letter can be used in many occasions to enhance personal and business relationships.,Why to write a thank-you letter ? (the occasions) for invitation and congratulationfor hospitalityfor presents or contributionfor
3、suggestion and recommendationfor support and assistancefor product deliveryfor interview,When to use a thank-you letter ? (for businessmen) Businessmen have a lot of opportunity for writing “thank- you” letters to express appreciation and good will.A letter of appreciation should always be sent afte
4、r receiving: 1) gifts; 2) attendance as a guest; 3) an interview; 4) any of the great varieties of circumstances,j,In this part , you are expected,How to write Thank-you letter?,to learn about the format and contents of thank-you letters;,to learn expressions to write sincere, impressive thank-you l
5、etters.,The format of a thank-you letter still follows the format of the business letters as mentioned before.,A thank-you letter covering a business situation must be sent promptly. It also must sound sincere. For the content, A proper thank-you letter will:1) Begin with a statement of thanks.2) Be
6、 specific about which is appreciated, which reflects a sincere feeling of gratitude.3) End with a positive and genuine statement.,Jiangsu Sunshine Cashmere Co., Ltd. has just introduced a new production line from DM Engineering Works, Inc. John Carpenter, the Director of DM Engineering promised to c
7、over all the expense of technical training for the technical workers of Sunshine Company in the United States. So Mr. Thomas Jiang asked his assitance to write a thank-you letter in his name.,An example,What should be this thank-you letters main points?,How can people write an effective thank-you le
8、tter?,Jiangsu Sunshine Cashmere Co., Ltd. has just introduced a new production line from DM Engineering Works, Inc. John Carpenter, the Director of DM Engineering promised to cover all the expense of technical training for the technical workers of Sunshine Company in the United States. So Mr. Jiang(
9、Thomas Jiang) asked his assitance to write a thank-you letter in his name.,Notes: Pay attention to the following hints:,Whats the purpose of writing this thank-you letter?,1. Whats the purpose of writing this thank-you letter? to thank John Carpenter for his financial support for the training of the
10、 workers and tell him the arrangements as well. What should be this thank-you letters main points? 1) Express your appreciation 2) Highlight the details 3) Express thanks again. 3. How can people write an effective thank-you letter? 1) Act Fast - Plan to send out your thank you letters as soon as po
11、ssible (preferably within 24 hours). 2) Short and Simple -Keep your thank-you letters short and simple, but, do use the letter to reiterate a little details. 3) Proof Your Letter - Spell check and proof the thank-you letter.,Dear Mr. Wooden, Thank you for your financial support to our technical trai
12、ning program in the United States.,Statements of thanks,Salutation,The details,The fifteen technical workers who will operate at the newly introduced production line are now under express training of their English proficiencies. They will be sent to your company to receive technical training 2 month
13、s later, when we think their English is good enough to receive the training in the United States.,Thats very kind of you to have promised to stand all their expenses in the United States. We believe, the training program will guarantee that the business relations between us will develop smoothly and
14、 fruitfully. Yours sincerely, Thomas Jiang,Complimentary Close,Re-expressing the appreciation,Signature,【Directions】Match the English words and phrases with their proper Chinese Meaning.,a. 非常感谢 b. 更加感谢 c. 表达感谢 d. 盛情款待 e. 好意f. 始终不渝的支持 g. 十分高兴 h. 特别感谢 i. 对充满感激 j. 聊表感激之情,( ) generous hospitality ( ) e
15、xpress gratitude( ) deeply appreciate sth. ( ) be grateful for( ) a small token of appreciation ( ) special thank you to sb.( ) be all the more appreciative of sth. ( ) be mighty pleased( ) loyal support ( ) kindness and courtesy,【Directions】Match the English words and phrases with their proper Chin
16、ese Meaning.,a. 非常感谢 b. 更加感谢 c. 表达感谢 d. 盛情款待 e. 好意f. 始终不渝的支持 g. 十分高兴 h. 特别感谢 i. 对充满感激 j. 聊表感激之情,( d ) generous hospitality ( c ) express gratitude( a ) deeply appreciate sth. ( i ) be grateful for( j ) a small token of appreciation ( h ) special thank you to sb.( b ) be all the more appreciative of
17、sth. ( g ) be mighty pleased( f ) loyal support ( e ) kindness and courtesy,Im writing to thank you forThank you very much for Thank you for .It was very kind of you to doPlease accept my sincere appreciation forWe were deeply impressed byYour managements combination of enthusiasm, competence and fl
18、air is very impressive. (贵公司管理层的热情、能力和资质给人留下深刻印象。 ),It was particularly helpful for us to learnI hope one day I can have the opportunity toI sincerely trust an opportunity will present itself to meet you at later timeI enjoyed the short stay at your home which is both delightful and memorable.Our tr
19、ip to Canada was very much enhanced by your kind arrangements and hospitality.,You should be very proud of your I am looking forward to the opportunity to work with youWish you every success.Lets work together for our ever greater success.Thank you both for your hospitality and kindness.,Thank you for your attention !,
