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1、 JOB DESCRIPTIONJOB TITLE:DIRECTOR OF FINANCE & ADMINISTRATION 职务 :财务行政总监DEPARTMENT:FINANCE部门:财务部JOB CODE:FIN001代码REPORT TO:GENERAL MANAGER上级主管:总经理GENERAL MISSION:l To oversee the finance and accounting department in the hotel, and ensure its smooth running so that all financial and management repor
2、ts are accurate and available by their due dates. l To define and implement hotel internal control policies and procedures, ensuring their effectiveness so that the profitability of the hotel is maximized (in conjunction with the General Manager of the hotel).RESPONSIBILITIES AND MEANS:l To oversee
3、the finance and Accounting department of the hotel.l To ensure that the books, records and accounts are maintained accurately and fairly reflect the transactions and administration of the asses of the hotel.l To devise and maintain a system of internal accounting control sufficient to ensure that tr
4、ansactions are executed in accordance with Managements general and specific authorization and in compliance with generally accepted accounting principles and specific country legislation.l To review and certify any hotel internal or external financial reporting before distribution.l Oversee the prep
5、aration of the hotels yearly operating budget.ADMINISTRATIVE RESPONSIBILITIES :l To ensure that the hotel hold all required licenses and permits to operate.l To ensure the hotel has adequate insurance policies in place as stipulated in the Management Agreement.l To review all proposed contracts for
6、pricing and terms, ensuring that hotels interest comes first and is protected at all times.l To provide assistance to other operational departments in the definition, implementation and follow-up of improved internal control tools.l To maintain close communication with third parties such as the Owni
7、ng company, public auditors, external auditors, local authorities and Accor Regional Office.TECHNICAL RESPONSIBILITIES :l To oversee and ensure the smooth running of all accounting functions in the hotel and in particular: The timely preparation and release of accurate monthly financial statements a
8、nd other related reports. All balance sheet accounts are fully reconciled on a monthly basis and discrepancies are immediately identified and corrected.l To oversee and ensure the smooth running of Account Receivables, Credit and Cashiering functions, in particular: That all account receivable balan
9、ces are bona fide and appropriate actions taken to collect overdue amounts. To regularly organize credit meetings with the participation of the General Manager and all concerned Heads of Department where all debtors balances are analysed. To oversee the maintenance of the Account Receivable sub-ledg
10、ers in creating new debtors codes or updating credit limits. The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily basis.l To oversee and ensur
11、e the smooth running of the overall Cost Control functions, in particular: The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected. The strict respect of all control procedures and policies.l To oversee and ensure the smooth running of the purchasi
12、ng functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures.l To oversee and ensure the smooth running of the overall payroll and general administrative functions, in particular: The accuracy of the payroll calculation and paym
13、ent to employees The strict respect of country tax legislation (preparation and filing of all tax matters) l To oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities.l To oversee and ensure the smooth running of the hotels computer system.HUMAN RESP
14、ONSIBILITIES:l To ensure that necessary in-house/outside training for all employees of the department is provided, to enable personnel to temporarily fill another position during a regular employees absence.l To motivate all employees of the department and to encourage consistent job performance.REL
15、ATIONS:l Directly reports to the General Managerl Closely works with all Heads of Department, Accor Regional Office. LIMITS OF AUTHORITY: l May not make policy changes without the approval of the General Manager.l May not offer salary increased to staff unless approved by the General Manager.l May n
16、ot alter/terminate the employment contract of any employee unless authorization is obtained from the General Manager.l May not make any statements to the press regarding the company. OTHER RESPONSIBILITIES:l To be ready and responsible when assigned to perform any other duties as designated by highe
17、r management. JOB DESCRIPTIONJOB TITLE:DEPUTY FINANCIAL CONTROLLER 职务 :副财务总监DEPARTMENT:FINANCE部门:财务部JOB CODE:FIN002代码REPORT TO:DIRECTOR OF FINANCE & ADMINISTRATION上级主管:财务行政总监GENERAL MISSION 基本职责The Deputy Financial Controller assists the Director of Finance & Administration in overseeing and directi
18、ng all aspects regarding the finance, general accounts and internal control.从财务及管理、总账目和内部管理等方面协助财务总监的工作。His general mission includes but not limited to the following:其工作职责包括但不仅限于以下事项：To ensure internal control system designed by the Accor Headquarters as well as per rules and regulations of China ar
19、e implemented.保证执行由雅高总部设计的内部控制系统以及中国的法规。To maintain books of accounts as per Accor standard.保证按雅高的标准保存和登记账簿。To assist DFA for formulating financial policy as and when it is required keeping in view the requirements of local rules and regulations.协助财务总监在需要时解释财务制度，时刻关注本地法规的要求。To create a congenial wor
20、king atmosphere in the department by way of motivating staff. 通过鼓励员工在部门中创造融洽的工作氛围。Assist to develop accounting system and internal control.协助完善财务制度和内部管理。RESPONSIBILITIES AND MEANS 责任和工作方法Participate in the preparation of annual budget, monthly forecast and quarterly forecast.参与准备月度、季度和年度预算、Check all
21、 payments including petty cash payments for the approval of Financial Controller and General Manager.核对包括小额支付在内的所有付款并取得财务总监和总经理的同意。Ensure that all tax matters are treated in a proper manner and in compliance with related legislation.正确对待所有税收问题，使其合法化。Follow up tax changes and others legislation.留意税率和
22、其它法律的变化。Participate in the preparation of monthly financial statement.参加每月财务报表的编制工作。Check the payroll and all benefits statements monthly and ensure that the statement prepared by the HR&T is correct.检查每月工资福利表并保证人力资源部准备的工资报表的正确性。Review bank reconciliation and reconciliations between control accounts
23、 and subsidiary accounts.审阅银行账目调节表，核查总账和明细账。Review trial balance and financial reports.审阅试算表和财务报表。Assist the Financial Controller for providing timely quality reports.协助财务总监及时编报质量报告。Assist the Financial Controller to prepare the variance report regarding cost, expenses and budget variances.协助财务总监编报成
24、本、费用与预算的差异报告。Assist the Financial Controller for establishing policies and procedures.协助财务总监建立部门工作制度和程序。ADMINISTRATIVE RESPONSIBILITIES 行政责任Ensure grooming of the staff as per hotel standard.确保员工保持酒店微笑服务的标准。 Ensure all staff under his/her administration report in time.确保下属员工及时报告工作。 Process disciplin
25、ary action of the staff should there be a necessity. 如有必要对下属进行纪律约束。 Participate in the selection process of staff.参与员工的选拔工作。 Recommend staff promotion as and when it is necessary.必要时推荐对员工的提升。 Check the time card of the staff once in a month and compare with the attendance register to be maintained i
26、n the Department.每月检查员工的时间卡并与保留在本部门的签到簿比较。 Ensure that the staffs under his/her supervision are on the job and do not gossip while on duty.确保下属员工到岗且在工作时间不闲谈。TECHNICAL RESPONSIBILITIES 技术责任 To assist in overseeing and ensure the smooth running of accounting functions, in particular:负责协助监督和确保各项会计工作的顺利
27、进行，尤其在以下方面；-The timely preparation and release of monthly financial statements and other related reports and their accuracy按时准备和发布月度财务报表以及其他相关报告，并保证其准确性。-That all balance sheet accounts are fully reconciled on monthly basis and discrepancies timely identified and corrected每月对所有资产负债表项目进行对账，差额应及时确认并更正
28、。To assist in overseeing and ensure the smooth running of Account Receivables, Credit and Cashiering functions, in particular:负责协助监督和保证应收款，信贷和现金出纳等工作的有效管理和运行，尤其是以下方面-That all account receivable balances are bona fide and appropriate actions taken to collect overdue保证应收款余额可收回，并采取适当的措施催收逾期款项。-To regul
29、arly organize credit meeting with the participation of General Manager and all concerned head of department where all debtors balances are analyzed定期组织召开信贷会议，总经理和各部门经理应出席会议，并对所有债务人的信用及债务情况进行分析。-To oversee the maintenance of the Account Receivable sub-ledgers in creating new debtors codes or updating
30、 credit limits.负责应收账的管理，监督应收款明细账目的建立和信贷额度的更新。-The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily basis.保证酒店现金和银行存款的安全：审核每月银行账户及信用卡账户的对账，确保每日
31、收集的现金和支票都经过了仔细核查并每日存入银行。To assist in overseeing and ensure the smooth running of the overall Cost Control functions, in particular:协助监督和保证成本控制工作的有效进行，尤其是以下方面：-The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected.准确记录酒店的存货情况并维护存货的安全，确保所有的差异都有明确的解
32、释并及时更正。-The strict respect of all control procedures and policies.确保各项管理政策和程序的严格遵守和执行。To assist in overseeing and ensure the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures协助监督和保证采购工作的顺
33、利进行，督促各项货物和服务的采购严格遵守酒店的相关政策和程序。To assist in overseeing and ensure the smooth running of the overall payroll and general administrative functions, in particular:协助监督和保证薪金和各项行政工作的有效进行，尤其是以下方面：-The accuracy of payroll calculation and payment.准确计算和支付薪金。-The strict respect of country tax legislation (pre
34、paration and tax filing).严格遵守国家税务法律法规（包括准备和税务申报）。To assist in overseeing all legal and tax matters related to the hotel in liaison with consultants and local authorities.协助监督一切与酒店相关的法律和税务事项，保持与相关部门和当地权利机关的联络。To oversee and ensure the smooth running of the hotels computer system.监督和保证酒店电脑系统的正常和有效运行。H
35、UMAN RESPONSIBILITIES 人事责任Identify and develop leadership qualities among staff under supervision.在职员中树立领导形象。 Identify Plan and organizes training for staff in areas of financial accounting, internal control regarding cash, receiving and payment systems.安排组织对职员关于财务管理方面的培训。 Organize training for staf
36、f in areas of personnel income tax, business tax and corporate tax.使职员了解有关个人收入调节税，企业和营业税等方面的知识。LIMITS OF AUTHORITY 权利限制May not make policy changes without the approval of the General Manager. 未经总经理批准，不得改变酒店政策。 May not offer salary unless approved with the General Manager. 未经总经理批准，不得发放工资。May not alte
37、r/terminate the employment contract of any employee unless authorization is obtained from the General Manager.未经总经理授权，不得更改/终止任何雇员的雇佣合同。 May not make any statements to the press regarding the company. 不得就公司情况对外作任何言论或声明。OTHER RESPONSIBILITIES 其他责任To be ready and responsible when assigned to perform an
38、y other duties as designated by higher management.执行上级领导安排的其他工作和任务。JOB DESCRIPTIONJOB TITLE:SECRETARY职务 :秘书DEPARTMENT:FINANCE部门:财务部JOB CODE:FIN003代码REPORT TO:DIRECTOR OF FINANCE & ADMINISTRATION上级主管:财务行政总监GENERAL MISSION基本职责:To provide secretarial support and to assist with administrative duties wit
39、hin the Accounting Division.提供秘书支持性工作，并协助做好财务部行政工作。RESPONSIBILITIES AND MEANS 责任和工作方法To maintain a strict confidentiality of all information and documents. Under no circumstances is such information to be communicated to anyone without the approval of the Director of Finance or Assistant Financial C
40、ontroller.对所有的信息及文件要严格的保密。无论在什么情况下，没有财务总监的批准，一些信息绝不可以告诉任何人。To be able to handle skillfully office automation software such as Words, Excel, PowerPoint, Outlook etc. both in Chinese and English version.熟练的操作办公软件，如中英文版本的Words, Excel, PowerPoint, Outlook等。To translate and interpret orally and written d
41、ocuments.笔译、口译并写文书。To receive dictation, compose, type letters, correspondences, contracts, memo, reports etc.倾听并组织语言，打印信件、便函、合同、备忘录、报告等。To handle mailings, faxes and incoming correspondences of all sections.处理电邮、传真及各小部门的收到的信函。To schedule and properly prepare all documents for Director of Finances a
42、pproval.安排并准备好所有需要财务总监审批的文件。To receive telephone calls, take messages and inform related persons when available.接听电话、记录留言并告知相关人员。To greet and handle all guests, both internal and external.接待饭店内外客人。To keep Director of Finance appointments, engagements and meetings and to assist in planning his day.提醒
43、财务总监重要的会晤及需要参加的活动或会议，并协助财务总监做好每日计划。To organize and attend meetings, including the preparation of agenda and minutes.组织并参加会议，包括议程的准备及做好会议记录。To keep records of all cheques and bank remittance advices received by mails and pass to General Cashier or related accounting personnel.记录好所有的支票及银行的汇款通知，并转给总出纳或
44、相关财务人员。To keep track and ensure the proper maintenance of all contracts, agreements, licenses, permits, insurance policies, legal records and all the other important documents.保管并跟进，以确保所有的合同、协议、执照、许可证、保险单、法律记录等其他重要文件处于有效的状态。To properly maintain the Corporate Standards of Operations and the Local Sta
45、ndards of Operations.协助执行集团及当地的运作标准。To keep and update the attendance, leave and personnel records of all accounting associates.记录并更新财务人员的出勤、休假及个人信息。To schedule accounting associates and/or witness the counting of daily cash receipts collected by General Cashiers.当总出纳清点每日收取的现金时，安排财务人员并且/或者在现场作为证人。To
46、 assist in other areas of the Accounting Department as required.根据需要，协助做财务其他方面的工作。OTHERS 其他To respond to the changes in department functions as dictated by the industry, the company or the hotel.当部门的工作有变动的时候，及时回应，做好配合工作。To provide courteous and professional service and to maintain good working relationships with all hotel associates.提供礼貌而专业的服务，处理好与其他部门的关系。To have a complete understanding of the hotel associate handbook and to adh
