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1、Technical Writing and Business Communication,Session 5-Making PowerPoint Slides,1,Tips to be Covered,OutlinesSlide StructureFontsColorBackgroundGraphsSpelling and GrammarConclusionsQuestions,2,Outline,Make your 1st or 2nd slide an outline of your presentationFollow the order of your outline for the
2、rest of the presentationUse the titles of each slide as main points,3,Slide Structure Good,Write in point form, not complete sentences Use these to speak from, not read !Include 4-5 points at most per slideAvoid wordiness: use key words and phrases only,4,Slide Structure - Bad,This page contains too
3、 many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audien
4、ce will spend too much time trying to read this paragraph instead of listening to you.,5,Revised slide,A bad slide:contains too many wordsis not written in point formlooks more complicatedtakes too much time to read,6,Slide Structure Good,Show one point at a time:Will help audience concentrate on wh
5、at you are sayingWill prevent audience from reading aheadWill help you keep your presentation focused,7,Slide Structure Good,Use parallel structure with consistency - all headings - all points - numbers & bulletins,8,Slide Structure - Bad,Do not use distracting animationDo not go overboard with the
6、animationBe consistent with the animation that you use,9,Fonts - Good,Use at least an 18-point fontUse different size fonts for main points and secondary pointsthis font is 24-point, the main point font is 28-point, and the title font is 36-pointUse a standard font like Times New Roman or Arial,10,F
7、onts - Bad,If you use a small font, your audience wont be able to read what you have writtenCAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READDont use a complicated font,11,Color - Good,Use a color of font that contrasts sharply with the backgroundEx: blue font on white backgroundUse color to r
8、einforce the logic of your structureEx: light blue title and dark blue textUse color to emphasize a pointBut only use this occasionally,12,Color - Bad,Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying.Using a
9、 different colour for each point is unnecessaryUsing a different colour for secondary points is also unnecessaryTrying to be creative can also be bad,13,Background - Good,Use backgrounds such as this one that are attractive but simpleUse backgrounds which are lightUse the same background consistentl
10、y throughout your presentation,14,Background,LightConsistent,15,Background Bad,Avoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use,16,Graphs - Bad,17,Graphs - Good,Use graphs rather than just charts and wordsData in graphs is easier t
11、o comprehend & retain than is raw dataTrends are easier to visualize in graph formAlways title your graphs,18,Graphs - Good,19,Graphs Bad (Whats wrong with this graph?),20,Graphs - Bad,Minor gridlines are unnecessaryFont is too smallColors are illogicalTitle is missingShading is distracting,21,Spell
12、ing and Grammar,Proof your slides for:spelling mistakesthe use of of repeated wordsgrammatical errors you might have make If English is not your first language, please have someone else check your presentation!,22,Conclusion,Use an effective and strong closingYour audience is likely to remember your
13、 last wordsUse a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of research,23,Questions?,End your presentation with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abrupt
14、ly,24,Assignment 1,Team presentation Presentations for 2 groups/class Set 1This begins our team presentation seriesEach team has 2 membersEach team will do one presentation 6 to 8 minutes eachEach member will present 3 4 minutesPick a topic which your audience will be interested in7 slides maximum (1 intro, 5 body, 1 conclusion/summary)Study the evaluation form carefully,25,
