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1、Microsoft Lync 2010Conferencing and CollaborationTraining,Objectives,In this course you will learn how to:Get Set up for Online MeetingsDial in conferencing and Personal IDSchedule an Online MeetingMultiparty/multi-platform meetings using Lync and OutlookDeliver a Professional Presentation Formal pr
2、esentations using Screen Sharing,PowerPoint,and WhiteboardWork with Anyone Anywhere Collaboration with colleagues no matter where they areUse Microsoft Lync AttendeeJoin online meetings even if you dont have Lync installed,Getting Set up for Online Meetings,This section covers the following:Dial-in
3、ConferencingSet up your Personal Identification Number PIN,BACK TO OBJECTIVES,Understanding Dial-in Conferencing,Dial-in ConferencingDial-in Conferencing is an audio option for online meetings that allows participants,inside or outside your organization,to join the meeting audio using a phone.Your p
4、articipants can just dial the number in your meeting invitation,enter the Conference ID and join the audio.Personal Identification Number(PIN)If you are not on your corporate Network and want to dial in to a meeting using a phone,as a leader or authenticated caller,youll need your extension and Pers
5、onal Identification Number(PIN).An Authenticated caller is a user on the same enterprise as the meeting organizer or federated with the enterprise.Each user within your company can join as an Authenticated caller using their PIN and extension.When you use your PIN,you are identified and authenticate
6、d and your name will show in the Participant List along with your role.Note:If you dont use your PIN,you can still dial-in to the meeting,but you will not be authenticated or able to start the call as the leader.,BACK TO OBJECTIVES,Set up Your Personal Identification Number,Access the PIN settings p
7、age by doing one of the following:Open Lync,click the drop down menu next to the Options button,and then click Tools,Dial-in Conferencing Settings.Open Lync and click the Phone then click PINView your PIN SettingsOn the PIN setting page,under Personal Identification Number,click Sign In.In the Langu
8、age list,click your preferred language,and then click Sign In.On the Create New PIN page,click PIN or Change PIN.Type a number that meets the PIN requirements in the PIN text box,and then retype your new PIN in the Confirm PIN text box.When you are finished,click OK.NOTE:You must be on your corporat
9、e network to set up your PIN.,BACK TO OBJECTIVES,Dial-in Conferencing Settings,On the Dial-in Conferencing Settings page,note other helpful information such as:Assigned Conference InformationThis information is your Assigned Conference ID and Meeting URL that populates automatically in your meeting
10、invitation when you schedule a meeting via Outlook Add-in.Please note that you can reset your assigned conferencing information using the link provided on the page.Conference Dial-in NumbersYour participants can use this list to find phone numbers that are local to their location.In Conference DTMF
11、Controls(Dual-tone multi-frequency signaling or Touch Tone)Use these touch tone commands to control features in your meeting such as mute,unmute,lock,unlock,etc.,Schedule an Online Meeting,BACK TO OBJECTIVES,This section covers the following:Schedule an Online Meeting using OutlookSelect your Meetin
12、g OptionsSelect your Audio Options,Schedule an Online Meeting,The Online Meeting Add-in for Microsoft Outlook is installed automatically when you install Lync.Use one of the following options to schedule an online meeting:,BACK TO OBJECTIVES,On the Home tab in Outlook,click New Items,and then click
13、Online Meeting.Go to Calendar view in Outlook and click New Online Meeting on the Outlook ribbon to schedule your meeting.ORIn Calendar view,double-click the time you want to have the meeting.Click Online Meeting in the toolbar.,Online Meeting,The Meeting Invitation,An Online meeting invitation open
14、s with the following information included:Join online meeting linkAudio information Conference IDPIN reset optionHelp for first-time users,BACK TO OBJECTIVES,Note:You can add your meeting agenda above or below the dotted lines in the invitation.Dont change the meeting information between the dotted
15、lines,as it may prevent your people from joining your meeting.,Customize Your Meeting Options,If you want to change the default meeting options,click Meeting Options on the Outlook ribbon to customize Access Level,Presenters and Audio options.Select Customize access and presenters for this meeting.P
16、lease note that by selecting this option,you will have a new meeting link and conference ID.Under Access&Presenter section,select the options as appropriate.The options are cover in detail in this section.,BACK TO OBJECTIVES,Customize Access to the Meeting,Choose who can login to your meeting withou
17、t waiting in the meeting lobby.The lobby is a virtual waiting place and only the organizer and presenters can choose who to admit from the lobby.Under Access section,select one of the following:,BACK TO OBJECTIVES,Organizer only(locked):Only the organizer of the meeting will login directly into the
18、meeting without waiting in the lobby.People I invite from my company:Only people you have invited that are authenticated on your corporate network will bypass the lobby.People from my company:Anyone on your corporate network who has the meeting link can directly access the meeting without waiting in
19、 the lobby.Everyone including people outside my company(there are no restrictions):Anyone who has your meeting link can bypass the lobby.People dialing in by phone bypass the lobby:Anyone who has dialed in to the meeting from a phone can bypass the lobby(except when the meeting is locked).,Access Op
20、tions,Customize Presenter Options,By default only presenters and organizers can share their desktop and applications,present files,and manage meeting options-including admitting people into the meeting.Under Presenters section,select one of the following:,Organizer only:Only the organizer of the mee
21、ting can share content and admit people from the lobby.People from my company:Anyone from your company will be able to share content and admit people from the lobby.Everyone including people outside my company(there are no restrictions):Everyone,including people who are not from your company and are
22、nt authenticated,will be able to share content and admit people from the lobby.People I choose:To choose specific people to be presenters,click Manage presenter,and then add people you are inviting to the Presenters list.,Note:You can also promote attendees to be presenters,and demote back to attend
23、ee during the meeting.Right click an attendee name in the People pane in your meeting,then click Make a Presenter.,BACK TO OBJECTIVES,Customize Audio Options,To customize the Audio Options,click the Audio&Phone tab on Meeting Options window.Select the location most of your participants will dial-in
24、fromIf you need to reset your PIN,click Get your PIN to go to the Dial-in Conferencing Settings and PIN Management page.If you want to enable entry/exit announcement,check the box next to turn on entry/exit announcements for this meeting.,Note:You can also change the entry/exit announcement option d
25、uring the meeting.,BACK TO OBJECTIVES,Save Your Customized Settings,You can save your preferred settings so that your future meetings use the same settings by default.Click Remember settings.Click OK.,BACK TO OBJECTIVES,Remember Settings,Send Your Invitation,After you are done setting up the meeting
26、 options you can add your attendees,verify you have the correct date and time and then send the invitation.The meeting request will appear on your calendar and invitations are sent to your attendees.,BACK TO OBJECTIVES,Activity 1,Schedule a meeting using Outlook and set the roles and permissions.Ope
27、n Outlook and go to calendar view.Click New Online Meeting on the Outlook ribbon.Type a meeting subject,and then select date and time and participants.Click Meeting Options on the Outlook ribbon and then click Customize access and presenters for this meeting.Under Access,choose who can join your mee
28、ting without waiting in the lobby.Under Presenters,select People I choose,then click Manage Presenters and add the presenters.Click OK when you are done and then send your invitation.,BACK TO OBJECTIVES,Activity 2,Convert an existing Outlook meeting to an Online Meeting.Open a regular Outlook meetin
29、g that you have already scheduled.Click Online Meeting on the Outlook ribbon.The meeting invitation is updated with the Online Meeting informationThe Join Online Meeting and Meeting Options become available on the Outlook ribbon.Click Meeting Options on the Outlook ribbon and then Customize access a
30、nd presenters for this meeting.Under Access,select People from my company.Under Presenters,select People I choose,then click Manage Presenters and add the presenters.Click OK when you are done and then click Send Update.,BACK TO OBJECTIVES,Deliver a Professional Presentation,BACK TO OBJECTIVES,This
31、section covers the following:Join your MeetingSelect your AudioShare Content and CollaborateDiscover Additional Presentation ToolsRecord Your Meeting,Join the Meeting,To join a meeting,choose one of the following methods:In the Outlook invitation,click Joinonline meeting or the meeting link.If you h
32、ave Microsoft Outlook,click Join Online in the Outlook reminder.Copy and paste the meeting link intoa browser window.,BACK TO OBJECTIVES,Join Online Meeting,Select Your Meeting Audio,Choose one of the audio options below:Do Not Join Audio:Select this option if you want to dial in to the meeting audi
33、o from a phone.using the conferencing numbers and the Conference ID.Please note that if you are dialing in as the leader or an authenticated caller,you will also need your PIN and extension number.Use Lync(integrated audio and video):Select this option if you want to use computer audio.Make sure you
34、r microphone and speakers are working properly by using Audio Device Settings.In the meeting,click Settings on the menu bar,then Audio Device Settings.Call me at:Select this option if you want to Lync to call you and log you into the meeting automatically.Using this option you will join the meeting
35、using Lync,but will listen to the audio portion of the meeting on your phone.You do not need to enter a phone number or Conference ID.,BACK TO OBJECTIVES,Share Your Desktop,To share your desktop:In your online meeting click Share.On the Share drop down menu,click Desktop.A bar is displayed at the to
36、p of the screen and a glow appears around the screen.Click Stop Sharing to stop showing your desktop.,BACK TO OBJECTIVES,After you login to the meeting,you can share your desktop or a program,deliver a PowerPoint presentation,insert a Whiteboard or Poll slide and add attachments among other options.
37、,Share a Program,BACK TO OBJECTIVES,To share a program and the associated windows:Click Share in your online meeting.On the Share drop down menu,click Program.Select the program you want to share.A bar is displayed at the top of the screen,and a glow appears around the application window indicating
38、what is being shared.To stop sharing your application at any time,click Stop Sharing.,Stop Sharing,Give and Take Control of Your Sharing Session,Give ControlClick Give Control on the sharing bar at the top of the screen.Click the name of an individual to share control with,then click OK on the confi
39、rmation box to proceed.This person is now in control of your sharing session and can use their keyboard and mouse to control your shared content.The option to Release Control also becomes available on their Online Meeting toolbar.To take back control click Take Back Control on the Give Control menu.
40、,BACK TO OBJECTIVES,When you start sharing,youre the only one in control of what is being shown on the meeting stage.You can allow others to take control of your sharing session and you can take back control at any time.,Give Control,Request Control of a Sharing Session,Participants can request cont
41、rol of your sharing session at any time and you will receive a notification to Accept or Decline the request.You can allow all participants to take control of your sharing session automatically using the following steps:On the sharing bar at the top of the screen,click Give Control,then click Automa
42、tically accept control requests.Click OK.The option to Request Control is available to all meeting participants and requests are automatically accepted.You can deselect the option at any time using the commands on the Give Control menu.Participants also have the option to release control.,BACK TO OB
43、JECTIVES,Note:Only one person can be in control at a time.,Deliver a PowerPoint Presentation,To deliver a PowerPoint presentation:Click Share in your meeting.Click Share and click PowerPoint Presentation.Double click the PPT file you want to share.The slides will be shown in the Stage area.,BACK TO
44、OBJECTIVES,Show Thumbnails,To move the slides,use the arrows at the lower right corner of the meeting window.Click Show Presenter Notes to see your notes.To show the thumbnails,click the Show Thumbnails icon.Use the controls at the bottom of your meeting to annotate on the slides,use a laser pointer
45、,insert an image,etc.To stop showing the PowerPoint presentation,click Stop Presenting.,Annotation Tools,Show Presenter Notes,Insert a Whiteboard,Use the whiteboard to post a note to everyone in the meeting or use as a fresh page on which to brainstorm.Everyone in the meeting can write and draw on t
46、he whiteboard.,BACK TO OBJECTIVES,Click Share in your meeting.On the Share drop down menu,click New Whiteboard.A whiteboards page will be inserted in the Stage area.To start writing or drawing on thewhiteboard,use the tools on the bottom of the meeting.Click Stop Sharing when you are done.,Insert a
47、Polling Slide,To create a Poll slide in your meeting:Click Share in your meeting.On the Share drop down menu,click New Poll.Type a name for the poll page,a question and the choices.Click OK when you are done.,A Poll page is inserted in the Stage area of your meeting,and the participants can click th
48、e options to answer your question.Use the control buttons at the bottom of the poll page to mange the poll page,such as open,close,show or hide results.,BACK TO OBJECTIVES,Take Meeting Notes with OneNote,On the Online Meeting toolbar,click Actions.Note:If you dont see the toolbar,press the Alt key o
49、n your keyboard to activate the toolbar.Click Take Notes Using OneNote.OneNote opens and you can type your meeting notes.A list of the meeting participants is also automatically inserted in OneNote.,BACK TO OBJECTIVES,Use Microsoft OneNote to take notes in your meeting.The names of the meeting parti
50、cipants will be automatically pulled from the meeting and saved in OneNote.,Add Video to Your Meeting,Add video to your meeting:Set up your Webcam per the device instructions.Click the Video drop down menu,and then click Video Device Settings.Configure your Webcam settings as appropriate,then click
