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1、指定人员对SMS运行监控程序Procedure for DPA Monitoring SMS Running1. 目的 Objective 为确保指定人员履职、发挥特定职能，及时发现安全和防污染管理工作中存在的缺陷，尽快组织力量加以纠正，以促进SMS的不断完善，维护SMS正常运行，特制订指定人员对安全管理体系监控程序。This procedure aims at ensuring DP fully perform his responsibility, found defects in safety and anti-pollution works timely, organize peopl
2、e to correct defects, make SMS perfect and keep SMS normal operation.2. 监控方式 Monitor mode2.1. 定期对岸基体系内各部门的安全管理体系活动进行走访，了解体系运行情况，查阅相应的记录，签注监控、验证意见等，每年每部门不少于两次。Have an interview with every department ashore termly, ask for information about running of SMS, check relevant records, and write opinions of
3、 monitoring or verifying. At least two time for each department every year.2.2. 不定期地对所管船舶的安全管理体系运行情况进行监督、检查，可采取到船访问、与船长及高级船员座谈、听取船长及轮机长的工作汇报、查看工作记录等方式，判定体系在船运行情况的有效性和持续性，每年每船亲自或指派替代人员不少于一次。Monitor and examine SMS running conditions onboard aperiodically. By way of visiting the ship, having a talk wi
4、th master and senior officer, listening to work report of master and chief engineer, checking work records, etc, so as to judge availability and continuity about SMS running onboard. At least one times each vessel every year.3. 监控范围 Scope of Monitoring公司体系内各部门和船舶所涉及的安全与防污染管理的所有工作和活动及其记录。All activiti
5、es and records related to safety management and anti-pollution works of all departments and vessel in companys system.4. 监控内容 Monitoring 4.1. 岸基各部门船舶安全管理体系的工作记录；Work records of SMS ashore/onboard4.1.1. 船长及其船员的适任审核、任职考评、配员调配等记录；Records relate to eligibility auditing, examining of post holding and ass
6、ignment of master/other crewmembers.4.1.2. 熟悉职责及培训方面的记录；Records relate to manning of Ship and Seafarers Employment/Assigning/training. 4.1.3. 信息传递方面的记录；Records relate to transmitting of SMS Information.4.1.4. 需要公司提供的资源和岸基支持方面的报告Reports ask for resource and support ashore.4.1.5. 应急反应及训练/演习方面的记录；Recor
7、ds about emergency response training and maneuver4.1.6. 不符合规定情况/事故/险情的报告和调查/分析及实施纠正措施方面的记录；Records relate to reporting procedure for non-conformities, accidents and hazardous occurrences4.1.7. 船舶维护（修理）方面的记录；Records relate to ship repair and maintenance.4.1.8. 设备缺陷故障的报告及纠正记录；Equipment defect/fault Re
8、port and corrective records.4.1.9. 文件控制及管理方面的记录；Records relate to SMS document control and management.4.1.10. 内审、有效性评价、管理性复查方面的记录，缺陷及不符合项的纠正、预防措施的验证；Records relate to Internal Audit, Evaluation for SMS Efficiency and managerial Review; Correct of defect and non-conformities; verifying of preventive
9、measures.4.1.11. 船舶安全检查/自查（开航前、航行中、抵港前及季度安全检查报告）方面的记录等。Records relate to ship safety examine/self-examine (before the voyage, during the voyage, before arrival and quarterly safety inspection report 4.1.12. 法定日志记载；安全活动日、航前会议、船务会议、夜航命令簿记录；Statutory records: Safety active day, meeting before voyage, s
10、hipping meeting, night order book. 4.2. 公司及船舶外部审核的记录，开出的不符合项、观察项按规定期限的纠正措施实施效果。Carryover effect of corrective actions for non-conformities and observed items, records of company/vessel external audit.5. 检查和评价 Examine and Evaluation5.1. 应对体系主管部门对船舶SMS活动及设备运行和维护状况的指导进行监控，监控的方式可以结合访船进行。指定人员应将所发现的问题通报给相
11、关部门或船舶，以便及时实施纠正措施，对重大缺陷应报告公司最高领导。Monitor the guidance about SMS actives/running and maintenance of equipments given to ship by relevant SMS department. Monitoring could be carried out combined with visiting of ship. DP should inform relevant department once any problem found, so as to correct timely
12、, significant defect must report to highest leader of the company.5.2. 对上报的不符合规定情况/事故/险情的报告，应责成相关部门/船舶的人员按不符合规定的情况/事故/险情的报告和分析纠正程序的规定执行。Refer to above report about Non-Conformities, Accidents and Miss Risk Occurrences, DP should instruct relevant department to perform according to .5.3. 对安全管理体系运行中发现
13、的重大缺陷，应组织力量加以纠正和研讨预防，必要时应组织召开管理层会议，分析船岸的安全管理体系运行情况，对具有代表性的不符合规定的情况和事故、险情，应分析、研究、制定纠正措施，直至修改或补充安全管理体系文件，不断完善安全管理体系。DP should organize people to correct and study precautionary measure refer to significant defect, and if necessary, organize a manage meeting, analysis running condition of SMS ashore an
14、d onboard; analysis/study/establish corrective measures refer to some iconic Non-Conformities, Accidents and Hazardous Occurrences, until revise or replenish SMS files; keep improving the SMS.5.4. 应依据公司安全管理体系有效性评价程序的规定，定期组织岸基和船舶的安全管理体系有效性评价活动，对所发现不符合项的纠正落实情况进行跟踪验证。Organize SMS effectiveness evaluati
15、on according to provisions of Procedure of effectiveness evaluation, keep following verify about practice of corrective measures. 5.5. 按照总经理指示，以 有效性评价和管理复查程序的规定，组织管理复查，以公司出现的重大变化和调整为契机，对公司SMS进行复查和改进。Organize management review according to and instruction of general manager, review and improve SMS of
16、 company refer to significant changes and modulation. 6. 记录 Records6.1. 内审综合评价表Internal audit comprehensive evaluation6.2. 船舶港口/船旗国检查汇报表Port / Flag state inspection report6.3. 船舶SMS季报制度Ship SMS quarterly report system7. 支持性文件： Supportive Documents7.1. 不符合规定的情况/事故/险情的报告和调查/分析及纠正程序ReportingAnalysis and Rectification Procedure for Non-Conformities, Accidents and Miss Risk Occurrences 7.2. 有效性评价和管理复查程序Effective Evaluation and Management Review Procedure 7.2. SMI-0111 船舶SMS季报制度Ship SMS quarterly report system7.3. SMI-0112 外部审核须知External Audit Instruction
