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1、1,12 Easy Steps to Create an Employment Contract,Campus Human ResourcesEmployment&Compensation ServicesOctober,2009,2,Welcome&IntroductionsReview Purpose for Employment Contract Process12 Easy Steps to Complete an Employment Contract/AmendmentExercise-Create an Employment ContractDiscuss Contract Am
2、endmentsQuestions,Agenda,3,PeopleAdmin Employment ContractsTransition Purpose,Increase efficiencyAddress audit issuesUtilize existing technology PeopleAdminDeliver consistent resultsImprove policy/procedure complianceEnhance records management/retention,4,Employment Contract Workflows(including Amen
3、dments),5,Step 1,Begin by logging in to People Admin as an Employment Preparer or Submitter.Click on“Begin New Action”just below the Job Descriptions heading.,Click on“Start Action”to begin a new contract.,Step 2,6,Identify the Job Analysis(JA)number or use one of the fields shown to search for cont
4、ract job descriptions.,Step 3,7,Verify that you have the correct job description by clicking“View Summary.”If its the one you want to use,click“Start Action”to begin entering the contract fields.,Step 4,8,Click on the desired contract type.Use the date you are preparing the request as the“Date of Ag
5、reement”.Enter the actual start date of the contract in the Begin Date field.The End Date is the date the contract appointment ends.In order to receive an e-mail notification that the contract will expire within 30 days,enter a date that is 30 days prior to the date the contract will expire in the“A
6、ppointment End Date Reminder”field.,Step 5,9,Step 6,Request Number is assigned by PeopleAdmin for your future reference.,If an employee is a Rehired Retiree an employee ID is required.A link to the Rehired Retiree policy is provided for your information.,The information in this section will automati
7、cally populate from the job description.,Salary Enter the salary as a full time monthly rate within the range for that position.,Changes in salary Select an option based on how changes in the salary will be made:in accordance with PPSM 30 or by written amendment to the contract.,A link to the Benefi
8、ts Eligibility is provided for your information.,Enter the Percentage of Time of the appointment.,10,Step 7,Select the Submitter name and the Primary Hiring Managers name from the drop-down menu to receive Email Notification of actions concerning the contract/amendment process.Additional Employment
9、and Additional Compensation Preparers/Submitters are secondary HR contacts.It is always best to have names selected here as the primary hiring manager may be out of the office.These individuals will also receive the email notifications.,PSS Exempt,PSS Non-Exempt,MSP Non-Exempt OnlyEnter the appointm
10、ent begin,end time,and days of the week that the individual will work.,MSP Exempt OnlyThe number of hours to be worked each week must be entered.This is determined by multiplying the percentage of time by 40 hours.Example:employee will work 25%time(25%x 40 hours)=10 hours/week,11,Under the Comments
11、section,enter comments from each user to be shared with the next reviewer in the approval process.Remember to date and initial all comments.,Step 8,Please note that there is supplemental documentation stating that an exception to pay policy was approved 9/22/09 RT,12,Step 9,Click here to view Contra
12、ct Summary,From the“Action History”tab,Click“Continue To Next Page”and click“Edit”to make final changes to the contract.Action Status if your contract is ready for submission,click“Route to Employment for Approval”and then press Continue.The contract will be reviewed by Employment&Compensation Servi
13、ces.,13,Step 10,Approval Email Once the contract has been approved by Employment&Compensation Services the responsible users will receive a detailed email indicating the approval of the contract.,14,Step 11,Once the Contract has been approved,in order to print and obtain signatures,click on Search A
14、ctions Enter the department name/code and Employee last name OR the job analysis(JA)number and the Employee last name and click on Search.,15,Click on Get Reports List link under Contract Type and select the appropriate Contract Report to view the completed Contract.,16,Step 11,Department must print
15、 the contract then obtain appropriate signature(s)and file Contract in Employees personnel file.,Department is now the“Office of Record”and must retain original signed contracts/amendments for 7 years.,The signed Contract can now be scanned and uploaded under the Supplemental Documentation tab as sh
16、own in Step 12.,17,This tab is used to attach the approved and signed contract and any other information related to the contract.The Supplemental Documentation tab is also used to attach the two UBEN forms,138 and 1039,when creating a contract for a Rehired Retiree.,Step 12,18,Employment&Compensatio
17、n Team,Elaine Peters Employment&Compensation Director Anders Askenas Employment Services Consultant Lucie Dean Compensation Services Consultant Ginny Flenoy Employment Services Consultant Ron Guizado Employment Services Consultant Gwen Kobayashi Employment Services Consultant Ryan Lee Employment Services Assistant Jose Martinez Compensation Services Specialist Carolyn Murry Compensation Services Consultant Keith Sakoda-Compensation Services Consultant Rowena Timoteo Employment Services Specialist,x40888x40887x40876x40884x40886x40883x40890 x40880 x40874x40882x40890,
