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1、Purchasing Procedure,Section Goal 分部目标,The goal of the Purchasing Division is to procure commodities,equipments and services at the lowest and best price for the quantity and quality required for the purpose intended,ensure material high quality to support hotel product.,采购部采购酒店所需的物美价廉的日常必须品、设备和服务,以
2、保证酒店产品的高品质销售,Purchasing Procedure,采购部工作按采购货品分类Category of below goods,仓库补货(Inventory Replacement)采购周期表 Purchasing Period,部门新增物品(Departmental Order),食品和饮料(Food&Beverage),维修物料和工程配件(Engineering),零星用品(Petty Goods),急用物品(Emergency Goods),Purchasing Procedure,All purchasing contracts with suppliers must on
3、ly be made through the Purchasing Department and signed by the General Manager.所有采购合同必须通过采购部签定并由总经理签字,Excluding planned maintenance,engineering,technical items and services contracts计划保养、工程技术项目等服务合同除外,Purchase Contract 采购合同,All contracts for payment must be filed in Finance Department.所有要付款的合同原件必须在财
4、务部存档,Purchasing Procedure,Order Requisitions订单申请,Order Processing 订单处理,All purchases should be supported by a properly completed and approved Purchase Requisition(PR)Form,exclude petty cash purchasing.所有的采购必须填写采购申请单并得到批准,零星采购除外,keep inventory levels as low as possible 订单必须满足最低库存,Purchase Order 采购订单,
5、Purchasing Procedure,采购订单的跟催 P.R.Follows,采购订单的更改 P.R.Adjustments,Purchase Order 采购订单,Purchasing Procedure,Order Requisitions 订单申请,Order Processing 订单处理,Market list 每日采购单,Order Addition 订单追加,Payment Application,Petty Cash,Bank Transfer,Payment Application,Petty CashPetty Cash Form(below RMB500)/Payme
6、nt Requisition(more than RMB 500),Petty Cash can only be used on现金采购只适用于 Transportation Fees 交通费用报销 Petty Goods 零星物品采购Training&Conference Fees 外地培训及会议费Travel Fees 外地差旅费(申请和报销),Payment Application,Bank TransferPayment Requisition(more than RMB 500),Kinds of Payments Cheque 支票Telegraphic Transfer 电汇Ba
7、nk Draft 银行汇票,Payment Application,How to apply Service Contract payment?如何申请及支付服务合同款?,Should be requested by user department.,Fill in Certify“GOOD”for Payment Form,Attached Service Contract or Agreement,Attached Fah Piao,Month End Closing Requirement,Being the accounting month end closing,we need yo
8、ur supporting documents as below:,ROOMS,HSKP to submit the Flowers&Plants allocated report on 29th.,HSKP-Laundry to submit the Laundry Allocated report on 29th.,F/O-Transportation submit Transportation report by department record on 29th.,F/O-Business Center to submit color printing and copy and exp
9、ressage record both of Guest and Admin using(by department)by 29th.,Month End Closing Requirement,Being the accounting month end closing,we need your supporting documents as below:,HR,HR Dept to provide departmental headcounts monthly report by 29th.Payroll Flowchart,S&M,Sales Dept please advise the
10、 amount that listing out all pending Advertising Agreement confirmed but not yet paid by 29th.,ENG,Engineering Dept to submit the Dormitory and Resort Utilities record on29th.,All Petty Cash Reimbursement that are still in your hands should be sent to Accounting Office by29th.,General,Month End Closing Requirement,For profit generating purpose,please try to minimize requesting items from storeroomat month end,as this will be charged to your departmental next month account.,Thank you!谢谢!,
