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1、Materials Management,Satish,2,Materials Management,Introduction:Why should we discuss?Purchase policyReceiving goodsInventory processDistributionEquipment-General tips,Satish,3,Why should we discuss?,Problems galore!ShortageExpiryWastagePilferageMalfunctioning of equipments,Satish,4,Materials manage
2、ment-definition,Definition:A process encompassing acquisition,shipping,receiving,evaluation,warehousing and distribution of goods,supplies and equipmentEach step is vital,Satish,5,Materials management functions,Material planning and programmingPurchasing and outsourcingInventory controlStorekeeping
3、and warehousingCodification,Satish,6,Materials management functions.contd.,6.Standardization and evaluation of all products7.Transportation and material handling8.Inspection and quality control9.Cost reduction through value analysis10.Disposal of surplus/obsolete material11.Distribution,Satish,7,Pur
4、chase,Basic Principles Based on need assessmentUltimate aim:Right quality,right quantity,right prices,right source and at right time to the right placeCentralize the purchase systemBack up of good systems management,Satish,8,Finding the Right Source,Supplies cataloguePrint media:Trade directories,tr
5、ade journals,news papers,yellow pages Salespersons:many advantagesTrade exhibition,fairs,conferencesColleagues in similar fieldInternet,Satish,9,Negotiations,Possible because of huge marginsPass on to patientsNot at the cost of qualityWin-win situation for allMaintain relationship,Satish,10,NEGOTIAT
6、ION,BUYER,SELLER,ETHICS,OBJECTIVES,RELATIONSHIPDEAL OR NO DEAL,Satish,11,Negotiations-Principles,Not to purchase on listed priceNegotiate bulk priceAlways ask for discountPrice protectionCredit,Satish,12,Receiving,Establish written protocols,assign responsibility Checking of goods for quality,expiry
7、 etcCross check with purchase order&invoice/delivery chalanProper record in designed registersSignature of receiver&delivery personPeriodic checks,Satish,13,Material receipt register,Satish,14,Inventory,Stocks to ensure un interrupted supplies The idle resources which have future economic valueCushi
8、on between estimated and actual demand of materials,Satish,15,Inventory control,A scientific system which indicates:What to orderWhen to orderHow much to orderHow much to stock,Satish,16,Inventory control,Optimum level of inventory-not large,not smallFirst in,first outFactors:utility,availability,de
9、mand,cost ABC Analysis:Quantity vs Cost categorization of items A-10%-70%B-20%-20%C-70%-10%More attention to A,Satish,17,Stock control card,Consumption month wise,Satish,18,Categorization&codification,Time consuming;very helpful in long runMakes stock taking easierHelps keeping track of movements of
10、 goodsDesign registers according to requirements&volume of turn over,Satish,19,Distribution,From store to userAn intricate processRight item at right time at right place2 methods:*Requisition:as and when required*Par level:periodic replenishing to a certain fixed level,Satish,20,Computerization,Make
11、s life easyHave security against data tempering,Satish,21,Equipments:general tips,Assess need:cost benefit analysisShop aroundLearn from sales persons Sources of information:web,conferences,journalsBargain hardAfter sale service most important parameter,Satish,22,General tips,Client listTrial period
12、Warranty detailsAMC and After sale service:down time,replacement,preventive maintenanceLog book Insurance Obsolescence,buy back Training of staff,Satish,23,References,Hospital-planning,design and management-D Kunders S Gopinath A Katakam4.Selected Readings in Hosp Admin IHA 20005.Hospital Admin G M Francis Jaypee,Satish,24,Thanks,
