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1、,How to Organize and Run Effective Meetings,Group member:彭家惠 郑敏聪 谭慧荣 陈颖颖,Good planning,Purpose and Participant,Structure,Location and Time,Agenda,Responsibilities,LOGO,Purpose the meeting to achieve what goal,mainly what problem you will settle?ParticipantWho needs to attend this meeting to accompli
2、sh the purpose?,How should the meeting be organized to best accomplish the purpose,Discussion groups,The meeting place that best matches the participants needs,the objective,and the meeting structure.,Location&Time,The meeting time depends on the availability of participants and meeting facilities.,
3、Agenda,1)It clarifies the objectives so people understand the meeting purpose,2)Distributing the agenda prior to the meeting help participants prepare.,3)Provides direction and focus for the discussion,An agenda is crucial to meeting success in three ways.,Essential elements of an agenda,Names of pe
4、rsons responsible for covering each item,Responsibilities,There should be a mutual understandingof individual assignments and how they fit into the total program.It is best to prepare a written summary of assigned duties so individuals know what their responsibility.,Confirmation,The first meeting o
5、r the meeting is on a new time-contact all participants a week to three days before the meeting day.The regularly scheduled meetings-try not to change the location and time.,If you are chosen to delegate the task of organizing the meeting,make sure you are familiar with the agenda,objectives,and any
6、 relevant background information before the meeting.,Thinking:What is a leader or facilitator of a company responsible for?,How to run effective meetings?,Tips:,Setting the meeting tone Keeping the discussion on trackMaking sure everyone has a fair chance of being heardSummarize relevant points and
7、tie things together,Next,we talk about how to effectively run a meeting,Firstly:Begin on time and end on time-it is a respect and appreciation for those who well prepared for it.,Keeping discussion centered on the stated purpose and specified agenda items.,Use the agenda,Use an ideas bin,Use ground
8、rules,Besides:Control dominating individuals:-making sure that everyone has their own opinion.SummarizeIt is far easier to schedule the next meeting while everyone is at the table then it is to contact each participant individually.,We should have the knowledge that the best result come from groups who can laugh together,discuss their mistakes,and take pride in their efforts.,Thank You!,
