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1、Security Management System for Department Sponsors,Session#20244March 15,2006Alliance 2006 ConferenceNashville,Tennessee,2,Your Presenters,Jeralyn Snow,3,Your Presenters(Continued),Terri PinkstonController for OUHRMS and Financials Functional Lead16+years of Higher Ed experience20+years of accountin
2、g experience,4,Your Presenters(Continued),Karen SturtzHRMS and Financials Implementation Technical Lead10+years of PeopleSoft experience20+years of IT experience,5,Overview,Department sponsors use an on-line system called Financial Account Management System(FAMS)to maintain what data Campus Users ha
3、ve access to in HRMS and Financials and what functions they can perform.Information from FAMS is fed to HRMS and Financials to update various tables within the systems.,6,Agenda/Contents,Overview of OUThe Birth of Financial Account Management System(FAMS)FAMS sidePeopleSoft side with focus on Financ
4、ials,7,The University of Oklahoma,8,The University of Oklahoma,Located in Norman,a city of 100,000 residents,located 20 miles south of OKC.Enrollment on Norman Campus:24,569Faculty&Staff FTE:3,935,9,The University of Oklahoma,Total Norman Campus Budget:$511,240,169Total Norman Campus Sponsored Progr
5、ams:$122,890,974,10,University of Oklahoma and Oracle,HRMS 8.0-November 2002HRMS 8.8 Upgrade 2004Financials 8.8 July 2005-General Ledger-Purchasing-Accounts Payable-Asset ManagementBudgeting 8.9(go live April 2006),11,The Birth of FAMS,HRMS was the first ERP module implementedMoved from a legacy sys
6、tem with on-line capabilitiesHRMS department vs Financials department(funding source)Decentralized functions Approximately 500 department sponsors Many“non-sponsors”using legacy system,12,The Birth of FAMS,In-house system created in OracleDepartments and sponsors fed from Financials“Roles”were devel
7、oped for HRMSSponsors given access to their departments to add“proxies”for their departments.Allowed us to have row level security in PS based on roles assigned to proxy in FAMS.Leveraged existing system when Financials was implementedDeveloped roles for FinancialsEnhanced the process for updating s
8、ecurity in PS,13,FAMS,14,FAMS,15,FAMS,16,FAMS,Must have an EmplID in HRMS to access FAMS.Must have an EmplID in HRMS to be designated a proxy.Create Proxy gives individual same abilities as sponsor.FAMS is used for the security of an in house Personnel Action Form(PAF)system as well as HRMS and Fina
9、ncials.,17,FAMS,18,FAMS,Sponsored Program departments=xx5xxxxxxTeams of Sponsored Program specialists are responsible for groups of Sponsored Program departments“Grants and Contracts Teams”captures the members of the teams“Grants and Contracts Departments to Teams”captures the departments that belon
10、g to each team,19,FAMS,FAMS does not govern the security of all employees.Financial Support ServicesInternal AuditingPurchasing,20,FAMS The PeopleSoft Side,Create Record/Page Definitions for the Deptid/Project Authorization tables.Create Search/Add views to select/retrieve Deptids/Projects that a Ca
11、mpus User has access to,based upon the Authorization Tables.Modify Prompt tables in Record Definitions to use Custom Security Views.Modify identified Component Definitions to use Custom Security Views.,21,FAMS The PeopleSoft Side,PeopleTools CustomizationsInterface/Data RequirementsDetail DesignCust
12、om Field Definitions and Translate ValuesCustom Record DefinitionsCustomized Record DefinitionsCustom View DefinitionsCustomized ComponentsCustom Page DefinitionsCustom Interface Batch Process SQRModified Delivered SQR Reports Row Level SecurityMaintenance,22,FAMS PeopleTools Customizations,Custom F
13、ield Definition-OU_GL_AUTHCODE.Auth Code Translate values:001Financials Inquiry Only002Requisition Add/Update/Cancel003Requisition Approve004PO Receiving,23,FAMS PeopleTools Customizations,Custom Record DefinitionsOU_GL_DEPTAUTH Captures Deptid(s)and corresponding Fund Codes per User ID.Data retriev
14、ed from FAMS,updated by batch process.OU_GL_PROJAUTH Captures Project(s)and corresponding Fund Codes per User ID.Data retrieved from FAMS,updated by batch process.,24,FAMS PeopleTools Customizations,Customized Record Definitions:Prompt Tables pointed to custom views.Enforces row level security by re
15、trieving Deptids/Projects for specific Auth Codes,25,FAMS PeopleTools Customizations,Custom View Definitions:Various Custom views cloned from original viewsRetrieves Deptids/Projects for specific Auth Codes.,26,FAMS PeopleTools Customizations,Customized Components:Changed Search records to Custom Vi
16、ews Retrieves Deptids/Projects for specific Auth Codes.,27,FAMS PeopleTools Customizations,Custom Department Auth Page:,28,FAMS PeopleTools Customizations,Custom Project Auth Page:,29,FAMS Custom Interface Batch Process,SQR Process that:Updates PS Financials Security tables with User Roles:PSROLEUSE
17、RReportSuperUserEOPP_USEROU_GL_INQ_CAMPUS-Financials Inquiry Only OU_PO_REQADD_CAMPUS-Requisition Add/Update/Cancel OU_PO_REQAPPR_CAMPUS-Requisition ApproveOU_PO_RECV_CAMPUS-PO ReceivingPS_ROLEXLATOPR,30,FAMS Custom Interface Batch Process,Updates Department and Project Authorization tables OU_GL_DE
18、PTAUTHOU_GL_PROJAUTH with authorized Deptid/Project values and Auth Code information from FAMS.,31,FAMS Custom Interface Batch Process,Retrieves Fund Code for the Deptid/Project ID from the PeopleSoft SPEEDTYP_TBL.Inserts the appropriate FUND_CODE into the Authorization tables.Updates the PS_REQUEST
19、OR_TBL and the Requisition Setup section of the User Preferences(PS_OPR_DEF_TBLs).NOTE:In order to retrieve data efficiently,FAMS must have a LAST UPDATE DTTM stamp on every row that it stores.This enables the PS Financials system to retrieve data based on a date or a date range.,32,FAMS Modified De
20、livered SQR Reports,GLS7002-General Ledger ActivityFIN2001-Journal Entry DetailGLS7011-Journal Error ReportGLS8005-Budget Transaction DetailGLS8010-Budgets/ActualsGLS8020-Budget Status ReportGLS8510-Ledger Details report,33,FAMS Row Level Security,Permission Lists and Roles were developed to control
21、 Campus user access to the Maintain Requisitions pages.Row level security then ensures that the Campus user only adds,approves or changes requisitions for Deptids/Projects for which he or she is authorized.On specific pages,when a SpeedChart is selected,the DEPTID/PROJECT_ID is validated against the
22、 PS_OU_GL_DEPTAUTH/PS_OU_GL_PROJAUTH custom Authorization tables to ensure the Campus user has the appropriate Add authority for the Deptid/Project selected.,34,FAMS Row Level Security,When a Campus users clicks on Speedchart,the values are limited to what is stored in the Authorization Tables.,35,F
23、AMS Maintenance,Interface Monitoring:Should be monitored daily.Can be re-run many times in batch mode or on an ad-hoc basis.Can be run for a date range,or default to current dateApplication Message Monitoring:Partial Sync application message syncs the User Profile(only)data between HR and Financials
24、.Monitor message on a daily basis.If errors or remains in a NEW status,OPRIDs may not be created in Financials.,36,FAMS Maintenance,Changes to FAMS:Changes to table structures in FAMS must be addressed in the FAMS to PS interface.The rest of the row level security code in PS will not be affected.The
25、 PS Financials row level security hinges on the Authorization tables PS_OU_GL_DEPTAUTH and PS_OU_GL_PROJAUTH tables.Changes to these custom tables will affect Row Level Security.,37,FAMS Maintenance,Impact of Patches and Fixes:Care must be taken not to overwrite custom Search views for components an
26、d prompt table edits for Record Definitions.Document all modifications,including SQRs.Run compare reports prior to applying patches to show comments and customizations.,38,Questions?,39,Contacts,Terri PinkstonControllerUniversity of OklahomaE-mail:terriou.eduKaren SturtzPeopleSoft Team LeadInformation TechnologyUniversity of Oklahoma,This presentation and all Alliance 2006 presentations are available for download from the Conference Site,Presentations from previous meetings are also available,
