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1、Unit 2 International Letter Exchanges,English for International Academic Exchange,Unit 2 International Letter Exchanges,2.Acceptance and Refusal,3.Writing an Effective Email,1.Letters of Invitation,Invitation letters are sent to invite scholars and other prospective participants to attend the confer
2、ence.Two Main Business Letter FormatsFull block format Semi-block/indented format,Task 1.Letters of Invitation,Letters of Invitation,Format Letterhead Date Inside Address Salutation Body Complimentary Close Signature Enclosure(if any),Content,Content(the body of the letter)Extending invitation On be
3、half of,I am pleased to invite youI am writing to ask if you are willing to presentThe purpose of the conference The theme of the 19th ICCE isThe conference aims atExpecting attendance We sincerely hope that you can accept this invitationWe look forward to meeting youMeals,accommodations,expenses,fe
4、es,etc.You will be provided with local expensesOur department will reimburse your traveling and hotel expenses.Contact info for enquiries,Vocabulary,airfare:n.transportation charge on airplane cordially:adv.in a friendly but polite and formal wayconvener:n.sb.who chairs a meeting,committee,etc.Finit
5、e or Infinite Dimensional Complex Analysis:有限或无限维的复分析 incidental expenses:附带（发生的）费用stipend:n.a sum of money that is paid for living expenses.Youngstown:杨斯顿，俄亥俄州东北部一城市,Sample Demonstration,Sample 1Invitation Letter for anAcademic Exchange Program,A letter of acceptance is to inform the conference hos
6、t/organizer of your acceptance of the invitation and attendance at the conference.A letter of refusal is written if you cannot accept the invitation for one reason or another.You should politely and promptly write to the organizer to decline the invitation.By doing so,you allow them time for arrangi
7、ng backup plans.,Task 2.Acceptance and Refusal,Vocabulary,centennial:n.a 100th anniversary or its celebrationflattering:adj.making sb.look or seem better or more attractive than usualhonor:v.to do what you have agreed to doprior:adj.happening or done before a particular time Republic of Korea:韩国Seou
8、l:首尔，韩国首都the Western Cartographers Association:地图绘制协会,Sample Demonstration:Acceptance,May 11,2006 Dear Professor John Smith,Thank you for your letter of April 23,2006,inviting me to attendthe Sixth Asian-Pacific Conference on Wind Engineering to beheld in Seoul,Korea,September 12-14,2006.I am please
9、d to accept the invitation and will send my paperentitled“Climate and Urban Environment Problems”to the paper committee before the required date.Thank you again for yourkind invitation and I look forward to meeting you in Seoul.Sincerely yours,(signature)Liu Wen,expressing thanks,confirming the data
10、 and venue,expressing pleasure to accept the invitation,agreeing to do what was asked,closing with thanks,Sample Demonstration:Refusal,July 5,2005Dear Professor Chuck Taylor,Thank you for your letter of 19 June,2005,inviting me to attend the InternationalConference on Education to be held at the Nat
11、ional University of Singapore,Singapore,from 6-9 December,2005,as a part of the NUS Centennial Celebration Conferences.I am very sorry to inform you that I shall not be able to honor the invitation because Ihave been suffering from ill health for some time.I am firmly advised that it would beunwise
12、to undertake any distance travel by air in the near future.I wish the conference a successful one.Respectfully yours,(signature)Feilong Wang,expressing thanks,giving reasons for refusal,extending good wishes,Tips for Letter Writing,Good letter writing includes proper grammar,punctuation,capitalizati
13、on,format,structure and addressing persons of title.Be consistent in format.Be brief,succinct,and unambiguous in content.Be courteous and polite in tone.,Most organizations issue conference notices,invitations,calls for papers or notification of acceptance,etc.via email.Format for Writing an Email F
14、rom:the name or email address of the addresser or the combinationTo:(the name and/or)the email address of the addresseeSubject:the focus/topic of the email Body:purpose in writing the email,details,etcConclusion:telling what is next or possibly explaining what a follow-up is requiredComplimentary cl
15、oseTyped name,Task 3.Writing an Effective Email,Vocabulary,anonymous:adj.done,sent,or given by sb.who does not want their names to be known.anonymous review:匿名评审faculty:n.school 学院notification:n.officially informing sb.of sth.p.s.:post script 附言,Sample:Enquiring about Details,From:Joseph Nacino To:W
16、anggang Subject:Time for the SeminarDate:February 6,2007Dear Prof.Wang Gang,I am pleased to know that you have agreed to come for a research visit of a couple ofdays in March 2007 and hold an introductory paper on the seminar for our researchers.What topic are you going to talk about?The faculty wil
17、l cover your flight tickets and your hotel costs(up to an amount of 10 000SEK1).As far as I understand,you will need a visa which you could apply for at theSwedish Embassy in United Kingdom.In order to apply for a visa,you will need a letter ofinvitation from us.Before I can write such a letter we will have to settle a date,on March15-17?When would it be suitable for you?Best regards,Joseph Nacino Professor of Criminal Law,type in the recipients email address,enquiring about the topic of speech,enquiring about the date of arrival,type in the subject of this email,
