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1、Unit 6 Notes and Messages,Lesson 1 Notes of Asking for LeaveLesson 2 Telephone Messages,Lesson 2 Telephone MessagesWarming-up Answer the following questions:1.Have you ever read and written messages?2.Why do you write messages?3.When do people write telephone messages?4.What do people often put in t
2、he telephone messages?,Basic Structure of Lesson 2,Looking Ahead(Aims and Contents)Understand the purposes of telephone messages.Learn the style of telephone messages.Write effective telephone messages.Use telephone messages skills while receiving and making calls.,Approaching the Topic,Please read
3、the material on Page 80 and answer the questions below.1.Can you tell what it is?This is _.2.What is the use of it?It is used when _(the situation)3.When daddy comes back and read the message,he would _.,a telephone message.,a telephone is answered on behalf of another person.,call Uncle Ling Yu to
4、check whether he had lost his briefcase.,FROM:Abel To:KevinTIME:Sunday Morning MESSAGE:Call Abel this afternoon at 6670730,Reference,Ready to WriteLearning FocusWhen a telephone is answered on behalf of another person,a clear and concise telephone message or telephone memo should be written.In a tel
5、ephone message,there is necessarily a heading and the subject part,and sometimes there are boxes to tick showing what to do about the call,i.e.call back,wait for call,etc.,The Heading part includes:1)the time one gets the telephone;2)the person to whom the message is intended;3)the callers name;4)th
6、e company,office,or work unit the caller is in(This is especially important in business occasion);5)the callers telephone number or ways to contact;6)the name of the person who gets the call or who writes the memo.Most organizations or companies have a memo/message pad specifically designed.They lis
7、t the most frequent occasions with box for the message taker to tick,whether it is urgent or it demands a return call.,Sometimes it is important to write down a specific direction or message.This must express clearly and briefly what the caller wishes to communicate.Keep a pen and note pad by the te
8、lephone.To get the message accurately(such as the callers name,title,the company,telephone number),the message should be repeated to the caller to confirm.,Miss Lucy works as a secretary for the manager Henry Smith.When Mr.Smith is being interviewed by the reporter from magazine The Financial,her wi
9、fe Linda calls.On the left,it is a telephone recording and in the middle,it is the telephone message.On the right,they are the clues to help you understand the message.,Here is a sample of a telephone message/memo on Page 81.,My Writing,Now please write a telephone message to the headmaster based on
10、 the information in Lin Hongs diary.,Situation:Yesterday Lin Hong was alone at the headmasters office and she has got a telephone call for your headmaster,as she recorded in her dairy.The headmaster would not come back till after 7 oclock in the evening.She had to leave a telephone message for him.T
11、he passage on Page 81-82 is about what happened yesterday.,Step 1:Read the diary carefully.Step 2:Underline the important information in the diary.Step 3:Put the information in the style of a telephone message.Step 4:Please exchange your draft with your partner and cross-check with the checklist on
12、Page 83.Step 5:Now write your final version in the space provided and check with the reference(参考答案).,Date:2,June Time:5 p.m.From:Peter Lee(from Shanghai Foreign Language School)To:the headmasterTelephone taker:Lin HongRE:Peter says sorry fro having to delay his lecture in our school tomorrow mornin
13、g,as there is something wrong with his plane ticket.Peter hopes to arrange his lecture tomorrow afternoon.,Reference,Situation 1:(to your close friend Jane)It is 6:30 p.m.You have an appointment with Jane at 7:00 p.m.in your dormitory.You got an urgent call asking you to go to the teachers office in
14、stantly.You have no idea when you will be back.Now you are leaving a note on the door to say sorry to Jane for not being able to wait for her and ask her to get the room key to in Room 304,so that she may get in and wait you.,3.Informal notes may be written on many other occasions.Please choose one
15、of the following situations to write an informal note about.,Further Practice,1.Please write a telephone message based on the telephone call you got at 10 a.m.this morning.,“Ask Mr.Smith to ring me back please.The names Potter.Im on 32123212.I will be out at lunchtime,but it is important that I spea
16、k to him as soon as possible.I should be back by 2:00 at the latest.He could try my mobile number but it will be turned off while Im actually eating lunch.My assistant will be there and he hates to be disturbed by the sound of the phone while we are trying to get some work done and eat lunch.Good-oh
17、.Thanks very much.”,2.This exercise is continuation of the call Lin Hong has received.The headmaster came back and got the message.He asked Lin Hong to give calls to the head teachers to put off the lecture by Peter till tomorrow afternoon and wait for further notice for the definite time.There are
18、20 head teachers altogether in the school.What would be an effective way to complete the task?Here are two ways(on Page 84)to deal with the problem and which one would you prefer?And why?I prefer Way _,because _.,Further Practice 参考答案,Time:10 a.m.From:Potter Tel:32123213To:SmithTelephone taker:Lin HongRE:It is urgent for Smith to call back Potter and have a talk.During the lunch time(by 2 p.m.)Smith may try Potters mobile phone.,Self-assessment,Reflect yourself，encourage yourself,and improve yourself!,Thank you!,
