《MeetingMaterialstoss.ppt》由会员分享，可在线阅读，更多相关《MeetingMaterialstoss.ppt（33页珍藏版）》请在三一办公上搜索。
1、Meeting Materials-meeting notice-meeting agenda-meeting minutes,By Joanna Yang,The Nature of Notice,Purpose:give information briefly and make the reader follow the message quicklyForm to express:written on a blackboard or bulletin board written as a memo written as a letter written as a postcard wri
2、tten in an email,Types:Meeting noticeNotice for Greeting New ColleaguesHoliday Notice Practice Notice,Sample study 1,Notice All the teachers and students are requested to meet in the department conference room on Tuesday(May 20)at 2:30 p.m.to hear a report on“Computer Assisted Language Learning”The
3、English Department May 12,2006,By Joanna Yang,Sample Study 1,Notice All the teachers and students are requested to meet in the department conference room on Tuesday(May 20)at 2:30 p.m.to hear a report on“Computer Assisted Language Learning”The English Department Office May 12,2006,heading,body,Name
4、and position,date,By Joanna Yang,Sample Study 2,Preparation for New Semester A joint meeting of the Academic Affairs Department and the Student Affairs Department will be held on Thursday,Feb.28,at 10 am,in the Conference Room.The purpose of the meeting is to prepare for the new semester.Prepare to
5、report on the problems the Department cant solve.Please bring the tentative class schedule,rosters,and the school calendar.Diana Johnson Office Manager Nov.14,2010,heading,body,Name and position,date,By Joanna Yang,Layout of Notices,Heading(Subject matter or“Notice”)2.Body(time,place,purpose,materia
6、ls)3.Name and position4.Date,By Joanna Yang,Body,Full-blocked formUse asterisks or bullet points or number Leave spaces between headings and different sectionsUse capitals,bold,italics or underlying Use sub-headings,By Joanna Yang,Language Tone of Notices,Brief SpecificEye-catchingPolite,Wordy form,
7、A large number ofAt all timesAt the present timeBe able to Big in size By means of Due to the fact that During the time thatFor the reason that For the purpose of In the event that In the near futureIn every instanceIn this day and ageIn order toIn the final analysisRed in color,Short form,ManyAlway
8、sNowCanBigByBecauseWhileBecauseForIfSoonAlwaysTodayToFinallyred,Exercise-translation,通知尊敬的各位委员：蓝天贸易公司年会筹备委员会的全体委员将于4月29日（星期二）下午2点在行政办公楼第三会议室举行会议，并讨论在年会筹备过程中的各项进展情况以及年会暂行的议程。如果想搭乘客车，请于下午1点整在北大门等候。筹备委员会 2010年4月21日,NoticeDear committeemenAll the committeemen of the Preparatory Committee of the Annual S
9、ymposium of Blue Sky Trading Cooperation are requested to hold the meeting in the third conference room of the Administrative Building on Tuesday,April 29th,at 2:00p.m.to discuss the process made in the preparation for the annual symposium and the tentative agenda of the symposium.Those who wish to
10、take the coach will wait at the North Gate at 1:00 sharp p.m.The Preparatory Committee,Useful expressions,请注意Please note that我们很高兴通知您We are pleased to inform you/we have pleasure in informing you that我们想通知您We would like to notify you我们特此奉告We have the honor to apprise you of,我们冒昧奉告We take the liberty
11、 of announcing to you that,Assignment 1,Mrs.Cherry Smyth is Office Manager at Supertaste Confectionary.Mrs.Smyth asks you to draft a tactful notice under her name for the staff notice board,expressing her concern about the frequent and increasing lateness of some members of staff.”Point out that off
12、ice hours are from 9 am until 4:30 pm,and that morning and afternoon breaks are fifteen minutes each,not twenty minutes to half an hour,”she says,“Remind staff that lunch breaks end at half past one and not two oclock in the afternoon.This lateness must stop-voluntarily I hope.”,By Joanna Yang,Meeti
13、ng Agenda,Nature of Meeting Agenda,Agenda before the meeting is held.“whats on the agenda today?”Schedule:work timetable.agenda是会议的议程，代办事项表。schedule是时间表，进度表。,A Workshop in Multi media Training International Management SocietyNov.30,2009Schedule 8:00 a.m.Arrive Doyle,Inc8：15 a.m.Breakfast Conference
14、Room B9：00 a.m.Workshop Conference Room 6 Education Center10：00 a.m.Plant Tour(optional)or Departure11：00 a.m.DepartureWorkshop Agenda9：00 a.m.Welcome Stella Willine,School Department Manager9：05 a.m.Introduction of Management and Development skills Training Stanley Lindberg,Public Relation Manager9
15、：20 a.m.Sales Training Elwin Young,Sales Training Supervisor9：35 a.m.Service Training Peter Lawson,Service Training Supervisor9：50 a.m.Discussion All,国际管理协会多媒体培训专题讨论会2009年11月30日日程表8：00 a.m.到达Doyle公司8：15 a.m.早餐 B会议室9：00 a.m.专题讨论会 6号会议室教育中心10：00 a.m.参观工厂（可选）或离开11：00 a.m.离开专题讨论会议程表9：00 a.m.欢迎 培训部经理 Ste
16、lla Willine 先生9：05 a.m.管理发展技能培训介绍 公关部经理 Stanley Lindberg9：20 a.m.销售培训 销售培训总监 Elwin Young9：35 a.m.服务培训 服务培训总监 Peter Lawson9：50 a.m.讨论会 全体,Basic Components,For the formal meeting:Call to order(宣布开始)Approval of the agenda（批准议程）Approval of the minutes of the last meeting（批准上次会议纪要）Reports（报告）Old or unfin
17、ished business（旧的或尚未完成的业务）New business（新业务）Announcements（公告）Adjournment（休会）,For the informal meeting:Call to orderReports or announcementsDiscussion itemsDecision itemsAdjournment,Translation:,董事会会议议程会议将在2010年5月5日星期二上午8：00在101A会议室举行。1.回顾上次董事会（2010年4月29日）会议纪要2.回顾会议记录讨论的议题和上次会议以来这段时间里发生的大事。3.将研讨新产品最近的
18、销售情况。4.将讨论东北星公司供应的便捷式卫星通信天线的报价情况（详见附件）5.任何其他议题。6.确定下次会议的地点和时间。7.休会注意：如果任何应与会者不能到会，请在5月5日前以书面形式提交关于上述议题的意见。否则，就表示无条件地同意在上述会议中通过的所有解决方案。附件：东北星公司便捷式卫星通信天线报价单,Agenda for the Meeting of the Board of DirectorsTo be held in the Meeting Room 101-A at 8:00 a.m.on Thursday,May 5,2008.1.Minutes of the previous
19、 meeting of the Board held on April 29,20082.Matters arising from the minutes and the period ever since3.To consider the recent sales for new products4.To consider the quotation received from Northeastern Star Corp.for supplying transportable satellite communications antenna(See Attachment)5.Any oth
20、er matters6.Place and time of next meeting7.Adjournment Notice:If any expected participant cannot be present at the meeting,he has to send in his opinion on these matters in written form before May 3.Otherwise,he must unconditionally agree to all the resolutions passed at the said meeting.Attachment
21、:Northeastern Star Corp.quotation for transportable antenna,Minutes,23,by Joanna Yang,Basic facts:,24,by Joanna Yang,Minutes-take notes on the meeting then make a recordFormal&informal,Types of minutes:,Verbatim minutesMinutes of resolutionMinutes of narration,Chairman:Now,the final item.Christmas D
22、inner and Dance.Miss Bolan,did you get some specimen menu from hotel?Miss Bolan:Yes,I have some samples for us to look at.(distributes copies),4.PURCHASE OF PHOTOCOPIERThe Company Secretary submitted a report from the Administration Manager containing full details of the trial of the AEZ photocopier
23、.It was resolved that AEZ Photocopier be purchased at a cost of$6,000.,4.PURCHASE OF PHOTOCOPIERThe Company Secretary submitted a report from the Administration Manager containing full details of the trial of the AEZ photocopier which had been used for a period of 4 weeks in the Printing Room.The ma
24、chines many benefits were pointed out,including reduction/enlarging facilities and collating.After discussion it was agreed that such a machine would be extremely valuable in the Company.The Company Secretary was asked to make the necessary arrangements for the photocopier to be purchased at a cost
25、of$6,000.,25,by Joanna Yang,MURPHY MANUFACTURING CO LTDMINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE HELD IN THE CHAIRMANS OFFICE ON WEDNESDAY 12 JULY 2000 AT 11:00 PRESENT Mr.David Murphy(Chairman)Mr.J Maynard Mrs.J Norton Miss B Pitman Mr.A Wallace 4.2 CIRCULAR TO ALL STAFF EJA letter would be s
26、ent form the Chairman to all employees who were not member of the Club.This letter would outline its aims and activities.A tear-off slip would be included for interested employees to indicate their areas of interest.4.3 SOCIAL EVENING ADA social evening would be organized specifically for non member
27、s,to include refreshments.Miss Chen agreed to make arrangements.Bruce LewisJuly 18,2009,Example:,26,by Joanna Yang,Heading,Body,Signature,Steps:,Heading:name,purpose,time,date,place,type,27,by Joanna Yang,Body:people attending,absent members approval of previous meetings minutes,matter arising from
28、those minutes a record of the principal points discussed and decisions made time,date,place of next meeting,Signature&date:,Language and tone:,Past tenseThird personReported speechPassive voiceFormal words,28,by Joanna Yang,by Joanna Yang,29,Apologies for absence _(receive)from Miss Wang Li and Miss
29、 Gong Rong.The minutes of the third meeting held on Wednesday,June 8th,2009 _(read)and approved.The next meeting _(agree)to be held in Kunming in 2009.Miss Sally Morris and Mr.Owen Ma _(request)to form a sub-committee and work out a plan for the next meeting.There being no other business to discuss,
30、the meeting_(close)at 7:30 p.m.,Exercise 1:,Exercise 2:,The following are verbatim records of what was actually said at a meeting.Rewrite these as the record would show in the(narrative)minutes.,“Miss Jones,will you please arrange for quotations on the recarpeting of the sales office,and report back
31、 next time?”(The Chairman)2.“Id like to recommend the purchase of a photocopier for Personnel.”(Mr.Norton),30,by Joanna Yang,The Chairman requested Miss Jones to obtain quotations for recarpeting the sales office,and to report back at the next meeting.,Mr.Norton recommended that a photocopier for Pe
32、rsonnel Department should be purchased.,by Joanna Yang,31,Tips for writing minutes:,About writing numbers:Repeat numbers in legal or commercial writing.E:the bill will not exceed on hundred(100)dollars.2.Be consistent in numbers in writing.E:two apples,six oranges,and 3 bananas3.Write out numbers in
33、 the beginning sentence.6%of the group failed.4.Use a combination of figures and words.The club celebrated the birthday of 6 90-year-olds who were born in the city.,Useful expression,会议主办公司将会向与会代表们寄发邀请函.The host firm for the conference will send out invitation letters to the delegates.会议的时间和地点将分别再通知
34、和邀请函上注册。The date and the place of the conference will be stated on the notice and invitations,respectively.这是两次不同的经营举措。These are two discrete marketing campaigns.服装销售额仍然持平。As for clothes,sales remained about the same.,该市场对新的电器用品的需求量越来越大。There is a growing demand for new electrical appliance in this market.委员会一致同意拒绝这项申请。The committee is unanimous that the application should be turned down.在提前完成的日期上达成了一致。The agreement is given on bringing forward the completion date.,
